The printable wedding gift log
Bring a paper copy to the shower and the gift opening: 30 blank rows, turned sideways over two sheets. Only the top few show here.
| Guest name | Gift | Street address | Apt or unit | City | State | ZIP | Received | Thank-you sent | Notes |
|---|---|---|---|---|---|---|---|---|---|
What should a wedding gift tracker include?
Ten columns: the guest, the gift, a mailing address split into five parts, the date it arrived, the date your thank-you went out, and notes. The gift column matters most, because it is the line you write each note from.
| Column | What goes in it |
|---|---|
| Guest name | Who gave it, the way you’d greet them in the note: “Mark and Dana”, “Aunt Lisa”, “The Okafors”. |
| Gift | What you’d call it out loud, with no “a” or “the” in front: “stand mixer”, “Target gift card”. For money, write “cash gift” and keep the amount in Notes. |
| Street address | House number and street. Copy it from the registry, the shipping label or your invitation list. |
| Apt or unit | Kept apart so it can’t fall off the end of the street line. |
| City | As the post office spells it. |
| State | The two-letter code. |
| ZIP | Five digits, stored as text so a leading zero stays put. |
| Received | The day it arrived, or the day you opened it. |
| Thank-you sent | The date the note went in the mail. A blank cell is your to-do list. |
| Notes | Where it came from (shower, reception, shipped), a check number, a return or exchange. |
Write the gift the way it will sound in a sentence. “Thank you for the stand mixer” reads naturally; “thank you for the KitchenAid 5-qt Artisan, Empire Red” reads like a receipt. Keep the brand only when it is the gift, as with a gift card.
What does a filled-in gift tracker look like?
Like this. Each gift is its own row, so a guest who gave twice appears twice. A cash gift is logged as “cash gift”, with the amount in Notes, and a gift with no address stays on the log with a reminder to ask.
| Guest name | Gift | Street address | Apt or unit | City | State | ZIP | Received | Thank-you sent | Notes |
|---|---|---|---|---|---|---|---|---|---|
| Mark and Dana Reyes | stand mixer | 212 Birch St | Dayton | OH | 45402 | Jun 2 | Jun 20 | ||
| Aunt Lisa | dutch oven | 88 Harbor Rd | Portland | ME | 04101 | Jun 5 | |||
| Aunt Lisa | salad spinner | 88 Harbor Rd | Portland | ME | 04101 | Jun 14 | Shower gift | ||
| The Okafors | cash gift | 4100 Sunset Blvd | Unit 12 | Los Angeles | CA | 90029 | Jun 14 | $200 check, card box | |
| Grandma June | quilt | Jun 14 | Ask Mom for her address |
The guests and addresses are made up. The filled Thank-you sent cell on the first row is the whole system: when every row has a date there, you're done.
When should you write each gift down?
The moment it is opened, not afterward. Gifts arrive three ways, shipped from the registry, handed over at the shower, and left in the card box at the reception, and each one needs its own habit.
- Shipped gifts: log them the day the box arrives. The giver's name is on the packing slip or gift message, and both are easy to throw out with the packaging.
- The shower: hand the printed log and a pen to one person whose only job is to write while you open. Read each tag aloud.
- The reception card box: open it the next day with someone writing beside you. Note the amount of every check or cash gift in Notes, keep the cards in a pile, and staple a check to its card if you can't deposit it yet.
If you're wondering how long you have once the log is full, see how late wedding thank-you cards can go out.
Can you fill the tracker from your registry?
Partly. Most registries show who bought each gift, and some let you download that list, but only some include the giver's mailing address. Copy names and gifts from the registry, then fill the address columns from your invitation list.
| Registry | Mailing addresses on its gift list |
|---|---|
| Amazon | Amazon shows a giver's address only where they shared it; the rest of the rows carry a "Why no address?" link instead. |
| Babylist | Babylist shows an address in your Gift Tracker only when the giver shared one at checkout, so expect a few rows with a name and no address. |
| Zola | Zola's gift-tracker download includes each giver's address, so most of your list arrives ready to address. |
| The Knot | The Knot's Track Gifts page shows no addresses. They live in its guest-list tool, if you used it for invitations. |
| Walmart | Walmart shares who bought each gift and their message, but its Registry FAQ never mentions a mailing address, so plan to add them from your guest list. |
| Joy | Joy's checkout collects no mailing address. Addresses live in its separate guest list, which exports to CSV. |
| MyRegistry | MyRegistry records each giver's name and email, not a mailing address. |
| Honeyfund | Honeyfund's checkout collects a name, email, phone and message, never a mailing address. |
If your gifts came through more than one registry, log them all in this one sheet rather than keeping a list per site; it is the only place every gift shows up together. For where else a missing address can come from, see getting gift givers' addresses from a registry, and for merging the lists themselves, combining wedding registries into one.
How do you use the tracker in Google Sheets or Excel?
Download the Excel file for all three apps. Excel and Numbers open it as is. In Google Sheets, choose File, then Import, then Upload, and pick the .xlsx. Its ZIP column is already set to text, so a ZIP starting with 0 keeps its zero.
Freeze the top row so the headings stay put while you scroll, and filter Thank-you sent to show only the blank cells: those are the gifts still owed a note. If you share the sheet with your partner, split it by side of the family rather than by date. The CSV is for other apps; if a spreadsheet has already turned its ZIP codes into four digits, this fix restores the leading zero (ZIP is column G in this tracker, not F).
Does it work for a bridal or baby shower?
Yes. A shower is the same job on a smaller scale: one row per gift, opened in front of a crowd, which makes a written log more important, not less. Print a copy, give it to whoever is sitting next to the gift table, and transfer it to the spreadsheet that evening.
Keep the shower gifts in the same file as the wedding ones and say which event each came from in Notes, as in the example. Thank shower gifts soon after the shower and fill in Thank-you sent, so those rows aren't thanked a second time after the wedding.
Can you mail the thank-you cards straight from the tracker?
Yes. ShipNote prints and mails a thank-you postcard to every guest in it. Pick a wedding design and write one message with a gift placeholder, then paste your rows or upload the .xlsx or CSV. Each card prints the guest's own name and gift: “Thank you so much for the stand mixer you got us for our wedding.”
Send ShipNote only the gifts still owed a note. Filter Thank-you sent to its blank cells, copy the rows that show with the heading row, and paste them in rather than uploading the file: a filter only hides rows, so an uploaded file still carries every guest you already thanked. On a phone, it is easier to delete the thanked rows from a copy of the file and upload that. Only names, gifts and addresses carry over; the date columns and Notes are left out. A guest who appears on two rows is normally merged into one card that names both gifts, and you see the whole list before you pay. For a guest with no address, ShipNote makes a private link you text or email to them, so they type the address in themselves.
Cards are $1.99 each on 10 or more, with printing and postage included. They mail the next business day, or on a later date you choose at checkout up to 90 days out, and most arrive 4–7 business days after they mail. See wedding thank-you postcards for the designs and pricing, or start a baby shower batch instead. For a bridal shower, start a wedding batch and change “for our wedding” in the message.
Every gift logged? We'll mail the thank-yous.
Bring the gifts still owed a note and each guest gets a postcard that thanks them for their own gift. Order 10 or more and each one is $1.99, postage included.
Start your wedding thank-yous